Most information in students' education records at UCSF is confidential. UCSF does not have a student directory available on the Internet. Nonetheless, the university may, at its discretion, disclose certain directory information upon request:
- Telephone numbers
- UCSF e-mail address
- Personal e-mail address
- Date and place of birth
- Previous school attended
- Dates of attendance
- Degrees and honors received
- Major field of study
- Number of course units enrolled
- Participation in officially recognized activities
In the student portal, students can indicate whether they would or would not like the university to disclose their name, telephone numbers, primary (UCSF) e-mail address, and secondary e-mail address. Students should contact the Office of the Registrar if the release options in the student portal will not meet their needs.
Information About E-Mail Addresses
Students who ask the university not to release their UCSF e-mail address will disappear from the global address list in the Exchange (Outlook) e-mail system. Other UCSF e-mail users access the global address list, which lists names of users, to compose e-mail messages to recipients, so if a student does not appear in the global address list, the sender will need to know the student's full e-mail address.
The university sends official messages to each student's UCSF e-mail address. When students provide a personal e-mail address, as a convenience to students, the university may send a second copy of some official messages the personal e-mail address as well. UCSF cannot ensure the security or confidentiality of e-mail messages sent to addresses outside the UCSF Exchange e-mail system. We encourage students to provide a personal e-mail address so they can continue to access the student portal after graduation and order transcripts online.
Questions and Information Resources
Please contact the Office of the Registrar if you have questions about FERPA or the privacy of student records.
Refer to Policies Applying to Disclosure of Information from Student Records for further detail.
Please also see our FERPA & Privacy page.