Student Portal "My Profile" Tab

Students can provide or update the following information on the "My Profile" tab in the student portal.  Further information about these fields appears below.

Pronouns

You can select from a list of pronouns.  Staff can see your pronoun when viewing records in the Student Information System.  Faculty can see your pronoun on course rosters.  The Student Information System may pass pronouns to other electronic systems on campus.

Preferred First Name

UCSF may have collected this information initially during the admission process. Depending on practices in your program, staff and reviewers may have had access to this information. Information from admission files likely was uploaded to the Office of the Registrar’s Student Information System. Your e-mail address may have been created using preferred first name if this information was available at the time of account creation.

Many electronic systems on campus display preferred first name instead of legal first name. When a student has a preferred first name that differs from the legal first name, faculty viewing course rosters in the Student Information System see only the preferred first name. When you update your preferred first name, many systems will start displaying your preferred first name within a few days. However, to change your e-mail address, please update your preferred first name, wait at least one business day, and then contact the IT Service Desk to submit your request.

For operational reasons, staff in schools, programs, and central offices who have access to your records in the Student Information System will be able to see both your legal first name and your preferred first name.  Also, we cannot confirm definitively which name faculty might see for students in other systems on campus, such as electronic medical records.

Gender Identity

UCSF may have collected this information initially during the admission process.  Depending on practices in your program, staff and reviewers may have had access to this information.  Information from admission files may have been uploaded to the Office of the Registrar’s Student Information System.  UC policy and FERPA, the federal privacy law, protect the confidentiality of this information.  By policy, any university official with a legitimate educational interest in this information potentially could view it, but current practice at UCSF restricts access to this information to Office of the Registrar staff only (but note the exception below for a gender value derived from gender identity).  As required, UCSF provides this information to the UC Office of the President in quarterly enrollment files.  Privacy policies and regulations continue to protect this information at UCOP.

Gender

UCSF may have collected this information initially during the admission process.  Depending on practices in your program, staff and reviewers may have had access to this information. Information from admission files likely was uploaded to the Office of the Registrar’s Student Information System. In some cases, a gender value of male, female, or non-binary may have been derived from the gender identity that you provided.  UC policy and FERPA, the federal privacy law, protect the confidentiality of this information.  By policy, any university official with a legitimate educational interest in this information can view it.  Accordingly, your gender (male, female, or non-binary) is visible to staff in schools, programs, and central offices who have access to your records in the Student Information System.  UCSF provides this information to the UC Office of the President in quarterly enrollment files.  Privacy policies and regulations continue to protect this information at UCOP.