Faculty Portal

The Office of the Registrar, in conjunction with Student Information Systems, has released an upgrade of the faculty portal. Improvements include:

MyAccess Authentication

You can continue to use the current faculty portal URL, https://saa.ucsf.edu/faculty. The faculty portal also will appear in the MyAccess applications menu at http://myaccess.ucsf.edu. Either way, use your MyAccess credentials to log in. Please discard your old faculty portal credentials.

Improved User Interface
  • The “Summary” landing page presents the most urgent action items in logical order;
  • Preferred first names for students appear on course and grading rosters;
  • You can view graded and ungraded students in separate lists:
    Radio button image
  • Sorting functionality is enhanced;
  • Grading history shows who assigned grades and when.

The delegation feature allows an instructor of record to delegate administrative tasks to staff or to delegate grading rights to co-instructors. Delegation is done by term and by course, and only courses with unsubmitted grades can have delegates assigned to them. The Family Educational Rights and Privacy Act (FERPA) requires delegates to have a legitimate educational interest in a course prior to being given delegated access.

There are three levels of delegation available:

  • Approve Grades – Instructors who are already associated with a course via the Course Catalog can be delegated full grading rights. Grades they enter are final and are reported to the registrar. Final grades become permanent after 24 hours.
  • Propose Grades – Any member of the UCSF community can be given grade proposal rights. For example, a staff member acting as a course administrator can propose grades. Grade proposals will generate an e-mail to the instructor of record. Before being reported to the registrar, proposed grades must be reviewed and approved by either the instructor of record or a delegate with grade approval rights.
  • View Roster – Any member of the UCSF community can be given roster viewing rights. For example, students acting as course coordinators for electives can be given viewing rights to assist in performing their duties, such as monitoring enrollments and attendance.
How to Assign a Delegate
  1. On the “Delegates” tab, select a term and course. Only courses with ungraded students will be listed.
  2. If a course has associated instructors, they can be assigned full grading rights (see #5). For all other situations, enter a person’s name or Employee ID and click “search.” If searching by name, matches can be made from partial names.
  3. Choose a level of delegation to assign and click “Add delegate.” Delegates will be sent an e-mail containing basic instructions.
  4. Delegation rights can be added, changed, or removed as needed They are valid for only one term.
  5. If a course has one or more associated instructors eligible for full grading rights, but they are not shown in the Course Catalog, they can be added via the Senate Course Review System: https://courseactions.ucsf.edu/