Submit Grades

Unless a course has an approved delegate, only the instructor of record is authorized to enter grades by default. Final grades are submitted through the Faculty Portal. Grades for medical students in levels 3 and 4 are submitted via MedHub and will update the student record via an overnight process.

Once grades are submitted in the Faculty Portal, they appear immediately on the student record for the majority of courses. Grades submitted for courses designated as in-progress will appear on the student record the following day. Please also see information about changing or updating grades.

Steps to Enter Grades

1. Log in to the Faculty Portal.
2. View outstanding grades on the home page, or navigate to the Grades tab and select the appropriate term and course.
3. Enter grades for each student.
4. Review the grade sheet and ensure that the check box to the left of each student's row is checked.
5. Click "Submit Selected Missing Grades" at the bottom of the page.

Before Submitting Grades

Before submitting grades, instructors should:

• confirm that all students have received a grade
• ensure that grades align with course evaluation criteria
• verify that provisional grades are used appropriately
  • Note: When assigning an Incomplete grade, the student should not enroll in the course again in a subsequent term. After the student completes the coursework, the instructor should change the Incomplete grade to a final grade.

Reviewing Proposed Grades

Grades proposed by delegates can be quickly reviewed in the Faculty Portal.

The video below outlines reviewing proposed grades.