Course Review System

Course updates may be submitted by faculty, designated curriculum reviewers, or authorized staff through the Academic Senate’s Course Review System.

When proposing a new course or making changes to an existing course, the appropriate course form must be submitted and approved before changes are reflected in the Course Catalog.

Submission deadlines, tutorials, and additional guidance are available on the Academic Senate website. An abbreviated overview is provided below.

When Is a Course Update Required?

A course update is required whenever any component of a course changes.

This includes changes to:

  • Title

  • Course number

  • Units

  • Description

  • Grading option

  • Prerequisites

  • Instructor

  • Quarter offered

  • Location

  • Course status (e.g., inactivation)

The type of form required (major vs. minor) dependson the fields you want to edit. If fields are not available on the minor form, you can flip to the major form to view additional fields to edit. Always begin with the minor form.

Types of Course Forms

There are four types of course forms:

  1. New Course Form

  2. Major Course Form

  3. Minor Course Form

  4. Inactivate Course Form

The number of review steps varies by form type.

New Course Form

New course proposals follow an expanded review process:

Office of the Registrar → Department Chair → Curriculum Committee → School Dean → Committee on Courses of Instruction (COCOI) Chair + two COCOI members → Published

New courses are reviewed by the COCOI Chair and two additional COCOI members prior to publication.

Major Course Form

Major course revisions follow this review sequence:

Office of the Registrar → Department Chair → Curriculum Committee → School Dean → Committee on Courses of Instruction (COCOI) Chair → Published

Major changes typically include substantial modifications to course content, structure, or academic requirements.

Minor Course Form

Minor course revisions follow a streamlined review process:

Office of the Registrar → Published

Minor changes are reviewed for clarity, formatting, and compliance prior to publication.

Inactivate Course Form

Inactivate course forms follow a streamlined review process:

Office of the Registrar → Published

Note that courses to be inactivated should not have active enrollment.

Effective Quarters

Each course form asks for an effective quarter. This is simply the quarter during which the course update(s) should go into effect. Major course forms can generally not be submitted during the current quarter in which students are enrolled in the course.

Deadlines

To ensure timely publication in the Course Catalog and availability during the Study List Filing period, submission deadlines have been established by the Academic Senate.

Late submissions may not appear in the catalog or be available in time for Study List Filing.

Updates to the faculty of record (FOR) or co-instructors is common and require only a minor form. These updates can be made throughout the quarter during which the course is taught without negatively affecting enrolled students.

Please review published deadlines carefully.

Course Catalog

The online Course Catalog is maintained by the Office of the Registrar.