The “Summary” landing page presents the most urgent action items in logical order. Any outstanding tasks, such as ungraded courses, will display here.

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The grades section allows the instructor of record and approved delegates to enter final grades and view final grades that have been entered in past quarters. The search function asks the user to select the term and course.

After you select a course, you can use the radio button filters to view grades proposed by delegates, missing grades, reported grades, or all grades: 

Columns can be sorted; click the column headers to sort the lists. Preferred names for students appear on course and grading rosters. Grading history shows who assigned grades and when.

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Note that only the instructor of record can enter final grades. To authorize a co-instructor to propose grades, please use the delegate function.

Learn how to submit grades.

Course rosters show all students who are officially enrolled in the course. Instructors should ensure that all students in their class are enrolled.

Columns can be sorted; click the column headers to sort the lists. Preferred names for students appear on course and grading rosters.

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Note that only the instructor of record is able to view course rosters. To authorize access to co-instructors, please use the delegate function.

Regardless of whether co-instructors are assigned in the Senate Course Review System, only the instructor of record is authorized to enter grades or view the roster by default. The instructor of record may delegate grading and/or roster access to co-instructors using the delegation feature, which is assigned by term and by course.

Please see the Delegation section for in-depth instructions.

Instructors can send messages to all registered students or to a selected group within a course. The “From” e-mail address displayed in the Faculty Portal is typically the instructor’s UCSF e-mail address.

When communicating with students, please ensure compliance with the Family Educational Rights and Privacy Act (FERPA) and UC Policies Applying to the Disclosure of Information from Student Records. Do not forward or send e-mails that include identifying information about other students.

Selecting the Messages tab opens a search interface where instructors choose the applicable term and course. Once selected, the full roster of enrolled students will display. From this screen, instructors may:

• E-mail the entire class
• Select a subset of students using the check boxes in the left column
• E-mail individual students using the envelope icon, which opens the device’s default e-mail client

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After selecting recipients, enter your message in plain text and click Send to Student(s). A copy of the message will be sent to your UCSF e-mail account, and any replies will be delivered directly to you. Messages sent through the Faculty Portal are not delivered or visible to co-instructors.

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Sent messages are not stored within the Faculty Portal. Instructors should retain copies of correspondence in their e-mail inbox for future reference.