Grading Delegation

Regardless whether a course has co-instructors assigned via the Senate Course Review System, only the Instructor of Record is authorized to enter grades by default. The delegation feature allows an instructor of record to delegate grading rights to co-instructors. Delegation is done by term and by course.

There are three levels of delegation available:

1. View Roster – Any member of the UCSF community can be given roster viewing rights. For example, students acting as course coordinators for electives can be given viewing rights to assist in performing their duties, such as monitoring enrollments and attendance.
2. Propose Grades – Any member of the UCSF community can be given grade proposal rights. For example, a staff member acting as a course administrator can propose grades. Grade proposals will generate an e-mail to the instructor of record. Before being reported to the registrar, proposed grades must be reviewed and approved by either the instructor of record or a delegate with grade approval rights.
3. Approve Grades – Instructors who are already associated with a course as a co-instructor via the Senate Course Review System can be delegated full grading rights. Grades they enter are final and are reported to the registrar.
   1. If a non-associated co-instructor is determined to require this level of access, please email Associate Registrar, Christian Sweatt, and include the course term, subject, course number, and email address of the grading delegate. This must be an active UCSF affiliate.

How to Assign a Delegate

1. On the “Delegates” tab in the Faculty Portal, select a term and course.
2. If a course has additional instructors assigned via the Senate Course Review System, they will automatically display as optional delegates, and they can be assigned the highest level of delegation: Approve Grades.
   1. If no co-instructors are assigned to the course, there is an option to add a delegate manually by entering an active faculty member's name or Employee ID (i.e., UCID) and clicking “search.” If searching by name, matches can be made from partial names.
3. Choose a level of delegation to assign and click “Add delegate.” Delegates will be sent an e-mail containing basic instructions.
   1. The highest level someone who is not listed as an additional instructor in the Senate Course Review System can have is Propose Grades. See instructions outlining how to review proposed grades.
4. Delegation rights can be added, changed, or removed as needed and are valid for only that course and term.

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