Access to Electronic Systems When Not Registered

Students who are registered in degree programs receive access to a variety of electronic services. These services, described herein as “electronic services,” may include, among other services, e-mail, library privileges, VPN, door access, and the Office of the Registrar student portal.

When a student is not registered, electronic services may be curtailed or terminated. The reason for the lapse in registration and the length of time during which a student is not registered determine when services will be terminated.

Most services are terminated according to the schedule below without prior notice or warning.  E-mail forwarding is not available.  (Services will not be terminated if students have another active affiliation at UCSF, such as a staff or faculty appointment.)

Graduation

Access to most electronic services will end six months after their graduation date.  The graduation date is the last day of the term in which they receive their degree.  Consult the academic calendar for the end date of the term.

UCSF alumni are entitled to certain Alumni Association benefits.

Under current policy, students never lose access to the student portal, and their MyAccess account will continue to provide access to the student portal.

Leave of Absence

Students can be unregistered for five quarters and still maintain access to electronic services. Summer quarters count as quarters in this calculation. If a student is not registered as of the first day of the sixth quarter, most electronic services will be terminated. 

However, if you indicate your quarter of readmission when you submit your leave of absence request, you will maintain access to electronic services.  Alternatively, if you do not indicate your quarter of readmission when you file your leave of absence petition, once you do file a petition for readmission, even for a future quarter, you will maintain or reactivate -- depending on the length of your leave to date -- access to electronic services.  Read more about readmission.

Under current policy, students never lose access to the student portal, and their MyAccess account will continue to provide access to the student portal.

Dismissal or Honorable Withdrawal

Students who have been dismissed or who have withdrawn honorably lose access to electronic services within 24 hours after the Office of the Registrar records the action (or on the effective date of the withdrawal, if the Office of the Registrar records the action before the effective date).

Under current policy, students never lose access to the student portal, and their MyAccess account will continue to provide access to the student portal.

Extension of Access

Neither the Office of the Registrar nor Information Technology Services can approve extensions of access.  However, students can contact the student affairs office in their school or program to discuss an extension of access.